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How Save Outlook Auto Complete List June 18, 2009

Posted by Gomez in E-Mail, IT, Microsoft.
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I recently had a client who wanted to preserve their email list (auto complete cache), so here’s how to perform this neat little task.

Outlook 2003 and Outlook 2007 have a feature called Email Address Auto Complete. As you type in an email address into the TO:, BCC or CC: field outlook will display a list of matching email addresses from the outlook auto-complete cache.

 Example of Outlook Auto Complete

Ok now we know what auto complete is, let located the file;

Close Outlook.

Open Windows Explorer and enter the following address in the Address bar: %appdata%\Microsoft\Outlook (this is the same as drive:\Documents and Settings\username\Application Data\Microsoft\Outlook) Windows Explorer will update to the appropriate Outlook folder. In this folder you would see the .nk2 file(s). Now to explain every Microsoft Outlook profile will have its own .nk2 file e.g. the default profile name is outlook so you will see the outlook.nk2 file. Just make a copy backup of this file, that’s all to it, you are done!

 If you are not too sure what your current profile(s) are you can open mail icon in control panel and on the Mail Setup – Outlook dialog box, client on Show profile, here you can see all your default profiles.

Now let’s say that on the computer you want to restore/replace the outlook.nk2 file has a different profile name e.g. exchangepro is the name of the profile on the target computer, all you need to do is navigate to: %appdata%\Microsoft\Outlook, paste the outlook.nk2 file then rename it to profilename.nk2 (in this example exchangepro.nk2). Open Microsoft outlook and enjoy.

Small Business Server 2003 POP3 Connector April 19, 2009

Posted by Gomez in E-Mail, IT, Microsoft.
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Small Business Server 2003 users that use the POP3  Connector Manager and are affected by that annoying 15 minutes download interval, finally there is hope, here is a registry tweak to drop the interval from 15 minutes to 5 minutes;

FIRST. Take a backup of your registry

1. Open Regedit
2. Navigate to HKEY_LOCAL_MACHINE/SOFTWARE/Micro­ soft/SmallBusinessServer/Network/P­OP3 Connector
3. Create a new “DWORD value” and type “ScheduleAccelerator” as the entry name
4. Select the DWORD and on the edit menu click modify, in the value box, type 3 and ensure the Decimal Radio button is clicked on the right.

(To determine the polling interval, the value that is configured on the “Scheduling” tab in the GUI is divided by the value that you type for the ScheduleAccelerator entry, example, if a 15 minute interval is specified in the GUI and you set the value of the ScheduleAccelerator entry to 3, the connector will poll ever five minutes, If you make it too short there can be problems with the POP3 connector starting a download before the previous download has started, it seems to work well with 5minutes)

5. Exit Regedit

HTTP/1.1 503 Service Unavailable April 9, 2009

Posted by Gomez in E-Mail, IT, Microsoft, Network Services.
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After typing http://Server-name/exchange
You get the login box, after entering the correct user info you get the dreaded
HTTP/1.1 503 Service Unavailable, after searching the web for months and tried almost all available tutorials I finally found the solution. This problem (the scenario I experienced) it relates to permissions in the windows registry. Follow the steps below to get OWA working as normal.

1. Open regedit from the command prompt, ensure you take a backup of your current registry configuration. To export, on the file menu in registry editor click export  and choose save destination

2. Locate and Right Click HKEY_CLASSES_ROOT hive and select Permissions

3. Click the Advanced button on the Permissions dialog box

4. Highlight CREATOR OWNER – make sure this is the user selected

5. Tick the box for Replace permission entries on all child objects

6. Click OK twice

7. Its best to restart the server, but if you are anxious just restart all exchange services

8. Finally Test 


Changing the store limits in Exchange 2003 Standard SP2 March 9, 2009

Posted by Gomez in E-Mail, IT, Microsoft.
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Just a few months ago, i encountered several errors messages in event viewer regarding MS Exchange Information Store,  I found that my clients exchange database had grown to 17GB, to fix this issue i installed Service Pack2 for exchange which allows the store limt to grow but does not change from default (16GB), below is the method to increase to store limt from 16GB to 75GB (maximum).

1. On the computer running Exchange Server, start Regedit.exe.

To configure the database size limit on a mailbox store, use the following registry key:

HKEY_LOCAL_MACHINE\System\CurrentControlSet\Services\MSExchangeIS\Server name\Private-Mailbox Store GUID

Create a new DWORD entry called “Database Size Limit in Gb” and give it the appropriate value for maximum database size in GB. For Exchange Server 2003 Standard Edition type a value between 1 and 75 (the value represents in GB). For Exchange Server 2003 Enterprise Edition type a value between 1 and 8000 (the default is 8000 GB). Click OK.

Note: Entries should be in decimal format.

Create a new DWORD entry called “Database Size Buffer in Percentage” and give it the appropriate value between 1 and 100 to specify when you want events to be logged in the application log in Event Viewer to warn you that you are nearing the maximum size for a database.

The default value of 10 (i.e. 10%) will result in warning events to be logged when you have 10 percent capacity left before you reach the maximum size for that database.

Create a new DWORD entry called “Database Size Check Start Time in Hours From Midnight” and give it the appropriate value between 0 and 23 to specify when you want Exchange to check the database size. The default value of 5 results in Exchange Server checking the database size 5 hours after midnight (i.e. 5:00 AM).

Close Registry Editor.

For this patch to work you must dismount your information store and remount, a reboot seems to work best.

Spam from gmail April 7, 2008

Posted by daakeung in E-Mail, IT.
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Have you had problems receiving e-mail from Gmail users recently? If so, you’re one of thousands. Over the past month, major anti-spam vendors have had to apply scrutiny to Gmail in a way they haven’t had to before, and the result is reduced delivery performance and sometimes outright blocking of Gmail. Some messaging hosts are being instructed to reject SMTP connections from Google. Ars Technica has independently confirmed this.


Spamassassin on RHEL 4 (disable per user settings) April 6, 2008

Posted by daakeung in E-Mail, IT, Linux.
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Recently I have been working with a group, to move their email system from a shared solution to a dedicated server.

Setting up Spamassassin has yield some ups and down.
By default, Spamassassin has per-user settings enabled by default. So any configuration I was making via /etc/mail/spamassassin/local.cf wasn’t being applied properly, as they were over-ridden by user_prefs located in ./home/(user)/.spamassassin/

To disable spamasssassin from using per-user prefs, you need to set a parameter when starting it.

File you need to edit is /etc/sysconfig/spamassassin
# Options to spamd
SPAMDOPTIONS=”-d -c -m5 -H”

The option you need to add is -x

so the output look like this
# Options to spamd
SPAMDOPTIONS=”-x -d -c -m5 -H”
Save and restart spamassassin

service spamassassin restart

and you will be working only with the config located at /etc/mail/spamassassin/local.cf