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How Save Outlook Auto Complete List June 18, 2009

Posted by Gomez in E-Mail, IT, Microsoft.
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I recently had a client who wanted to preserve their email list (auto complete cache), so here’s how to perform this neat little task.

Outlook 2003 and Outlook 2007 have a feature called Email Address Auto Complete. As you type in an email address into the TO:, BCC or CC: field outlook will display a list of matching email addresses from the outlook auto-complete cache.

 Example of Outlook Auto Complete

Ok now we know what auto complete is, let located the file;

Close Outlook.

Open Windows Explorer and enter the following address in the Address bar: %appdata%\Microsoft\Outlook (this is the same as drive:\Documents and Settings\username\Application Data\Microsoft\Outlook) Windows Explorer will update to the appropriate Outlook folder. In this folder you would see the .nk2 file(s). Now to explain every Microsoft Outlook profile will have its own .nk2 file e.g. the default profile name is outlook so you will see the outlook.nk2 file. Just make a copy backup of this file, that’s all to it, you are done!

 If you are not too sure what your current profile(s) are you can open mail icon in control panel and on the Mail Setup – Outlook dialog box, client on Show profile, here you can see all your default profiles.

Now let’s say that on the computer you want to restore/replace the outlook.nk2 file has a different profile name e.g. exchangepro is the name of the profile on the target computer, all you need to do is navigate to: %appdata%\Microsoft\Outlook, paste the outlook.nk2 file then rename it to profilename.nk2 (in this example exchangepro.nk2). Open Microsoft outlook and enjoy.